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Quick guide: moving data from one Google account to another

posted Oct 31, 2016, 3:57 AM by Tania Jordan   [ updated Oct 31, 2016, 4:01 AM ]
This year we've had a number of CGIAR staff leave the organization and I've received many questions regarding ways to move data from their corporate CGXchange Google Apps account to their personal Gmail account, or to another Google Apps account, or simply for support on how to backup their information. 

Export your data: It is recommended that you export your data using a tool provided by Google called: Google Takeout

Google Takeout allows you to download a copy of your data stored within Google products. Follow the step below to export your CGXchange account data:

  1. Sign in to the CGXchange account that you wish to export data from.
  2. Visit the Google Takeout website.
  3. Click the Create an archive button.
  4. Select the applications you would like to export data from.
  5. Most applications have the option to select the format you would like Google to use when exporting the data.*
  6. Click the Create archive button.
  7. You will receive an email when the archive is ready for download.

*If you plan to import your data into another Google account, use the default format options.

Please note that Google Takeout does not support all applications. For a list of supported applications, please visit the Google Takeout website.

Migrate between Google Suite accounts 

You can also find more information on how to Migrate data between your Google Suite accounts (Gmail or Google Apps and viceversa) via this link on the Google support site.

Re-assigning ownership of documents from one user to another: 

As a side note, if you are leaving the organization, it is also recommended to transfer ownership of the key documents which should still be accessible by your colleagues. This can be done by selecting the key documents, and assigning them to the new replacement, or to someone else in you team by following instructions here: Transfer file ownership