With Google Sites, you can quickly gather a variety of information in one place -- including videos, calendars, presentations, attachments, and text -- and easily share it for viewing or editing with a small group, the entire organization, or the world. Follow these steps to create, edit and share your site on CGXchange 2.0: Step 1. Create the Site B. When you have logged on, you will see the list of the sites that you currently have access to, and you can also search for the sites you would like to find. Click on CREATE NEW SITE. This will open a page that requests you to provide some initial information about the site. C. Choose a template to use as the theme of the site, site name (Suggested naming standard: CenterName-Project/Meeting Name)- E.g.: CIMMYT-Science-Week D. In More Options you can select the give some additional information about the site: description, categories and add permissions. (Note you can always go back to this option and make changes after creating the site) E. Click on CREATE SITE For more information see video: How to create a Google Site Step 2. Edit the Site's contentA. Change the logo and appearanceWhen you have created your new site, the first thing you probably want to change is the look and feel. By default the CGX 2.0 logo appears on a new site, so to start customizing the logo. 1. Click on More Actions ->Manage Site ->Site Layout ->Change Logo. 2. Select Custom logo and click on Choose file to upload your logo from your hard drive. 3. Click OK and Save Changes 4. Changing how a site looks is divided into three major areas: site layout, colors and fonts and themes.
B. Create new pages and contentGoogle sites offers a variety of page types you can create: Web page, Announcements, File cabinet, List and Start Page  .By default the home page is a Web page type of page with one column where you can enter text, images, tables, and embed spreadsheets, presentations, videos, and more. Every page has the standard formatting controls like bold, italic, underline, font control, text color, and text highlighting. You can create bulleted lists, numbered lists, and easily link to other pages in your site. For more information see video: How to edit a Google Site Step 3. Add a short URL to your siteGoogle Sites by default creates a long link that looks like this: 'http://sites.google.com/a/cgxchange.org/nameofyoursite/Home' We can customize the link so it can look like this: 'http://nameofyoursite.cgxchange.org' If you would like us to help you perform this mapping, please contact your CGX Administrator (Helpdesk support) or the CGX team at cgxchange@cgiar.org and give us the suggested: 'nameofyoursite' Note: this may take from a few hours to a day to be ready, so before publicizing your site's link, make sure you request this with enough time in advance. Step 4. Prepare an end-user tutorial for the site's usersIt is recommended that you write a short end-user guide or instructions to send by email to the people you plan to share the site with so they can learn how to login, how to browse the site and what is expected from them with the collaboration site you have shared with them. We have prepared a template in WORD that you can download and use to edit the instructions to access your own site: End-User Google Site Template Tutorial (please edit the areas in RED with your own information). Other useful links: Step 5. Share the SiteA site can be shared with specific CGIAR users, with external colleagues or with the world. To share the site:  1. Click on the More Actions menu on the upper right. 2. Click on Share this Site 3. Choose the level of permissions you wish to give the users (Owner, 5. Start typing the name or last name of the people you wish to share your site with. 1. Sharing with CGIAR Users: How to find contacts on CGX 2.0. 2. Sharing with non-CGIAR Users: Sharing the site with non-CGXchange users 6. Click Invite these people Step 6. Tell people about the Site and start collaborating...
After you click on Invite these people, a mail message window will open with the addresses you just typed and you can choose whether you want to notify your users about the site or not. A. If you choose to notify the users about the site directly from here, click on Send. Note: remember that the link of the site will be included in the message by default, no need to add it again. Also, by sending email to the cgxchange.org addresses, the CGIAR users will automatically receive the notification on their official cgiar.org addresses. Remember that from this page you cannot add attachments. B. If you prefer to notify the people from Microsoft Outlook (suggested option), click on 'Skip sending invitation'. This will guarantee that the people you have shared the site with, already have permissions to access the site, but at this point you have not informed them about the site yet. When you are ready to inform your users, you can draft the message in Outlook, send them the site link, and send them the instructions to access your site (in the mail message or in an attachment). More help on Sites Sharing: http://sites.google.com/support/bin/topic.py?hl=en&topic=14992 |
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Steps to create and share your Google Site on CGX 2.0 |
